EventoGate

    How EventoGate Works

    From event creation to real-time automation in four steps. Here's exactly how EventoGate transforms your event management workflow.

    Four Steps. Fully Automated.

    From setup to real-time data sync — EventoGate handles the full lifecycle of your event.

    01

    Create Your Event

    Set up any type of event in seconds — in-person, virtual, or hybrid — with full branding and configuration.

    Choose event type: in-person, virtual, or hybrid
    Assign a venue for in-person and hybrid events
    Add ticket types with per-event capacity limits
    Build custom registration fields (text, select, checkbox, and more)
    Set your branding logo and colour

    Event Name

    Q1 Product Workshop

    In-Person
    Virtual
    Hybrid

    Venue

    Main Hall, KL

    Capacity

    250 seats

    Ticket Types

    General Admission
    200 seats
    VIP
    50 seats

    Custom Fields

    Company Name (text)
    Job Title (text)
    Dietary Needs (select)
    02

    Collect Registrations

    Attendees register through your public event page or via API. Walk-ins can be added on the spot.

    Public registration page with your event branding
    Rate-limited public API for external form integrations
    Collect first name, last name, email, phone, and custom data
    Automatic confirmation email with QR code sent instantly
    Walk-in attendees can be added at check-in without pre-registration

    Registration Form

    First Name

    Sarah

    Last Name

    Chen

    Email

    sarah@company.com

    Company Name

    TechFlow Solutions

    Register Now

    Confirmation sent

    QR code delivered to sarah@company.com

    Walk-in supported

    Staff can register attendees at the door

    03

    Check-in Attendees

    Scan QR codes on any phone browser — no app needed. Works offline and syncs automatically.

    Unique QR code generated per attendee automatically
    Scan with any smartphone camera — no app download required
    Works offline and syncs check-ins when reconnected
    Manual check-in search available as a fallback
    Real-time attendance count and status updates

    Check-in Scanner

    Live

    Point camera at attendee QR code

    Sarah Chen✓ Checked in
    General Admission · 09:14 AM

    248

    Registered

    183

    Checked In

    65

    Remaining

    Offline mode active — syncs on reconnect
    04

    Automate Everything

    Every action fires a webhook to your endpoint in real-time. Connect to any CRM, tool, or system.

    4 webhook triggers: event.created, attendee.registered, attendee.checked_in, attendee.status_changed
    Choose exactly which fields are included in each payload
    Add custom headers for authentication with your endpoint
    HMAC secret signing for secure payload verification
    Full delivery logs with response codes for debugging

    Webhook Endpoint

    https://crm.company.com/hooks

    Trigger

    attendee.registeredattendee.checked_inattendee.status_changedevent.created

    Latest Delivery

    attendee.registered
    20012ms
    attendee.checked_in
    2009ms

    HMAC signed payloads

    Verify every webhook with your secret key

    Real-time Webhook Triggers

    Every key action fires an outbound webhook to your endpoint instantly — no polling required.

    event.created

    Event Created

    Fires when a new event is published

    attendee.registered

    Registration

    Fires on every new attendee registration

    attendee.checked_in

    Check-in

    Fires when an attendee scans in at the event

    attendee.status_changed

    Status Change

    Fires when an attendee's status is updated

    Secure by Default

    Every webhook is signed with an HMAC secret so your endpoint can verify the payload is genuinely from EventoGate. Regenerate your secret at any time from the dashboard.

    Role-Based Access Control

    Four distinct roles let you give every team member exactly the right level of access — with field-level visibility control on top.

    Super Admin

    Full access — manages team members, roles, field visibility, and all settings.

    Event Manager

    Creates and manages events, attendees, webhooks, API keys, and exports.

    Check-in Staff

    Accesses the check-in interface and can register walk-in attendees.

    Viewer

    Read-only access to events and attendee data within their field visibility.

    Field-level visibility — Super Admins can hide specific registration fields from Check-in Staff or Viewers on a per-event basis, keeping sensitive data only visible to those who need it.

    Built for Every Event Type

    Whether you're running in-person corporate events, virtual workshops, or hybrid gatherings — EventoGate adapts to your needs.

    🏢

    Corporate Events

    Training sessions, product launches, and town halls with full CRM sync.

    HR system integration via webhooks
    Employee attendance tracking
    Custom field data collection
    🎓

    Educational Workshops

    Academic events with student data flowing into your existing systems.

    Student information system sync
    Certification and completion tracking
    Custom registration fields
    ❤️

    Nonprofit & Community

    Community gatherings with donor and volunteer data kept in sync.

    Donor database integration
    Volunteer coordination
    Walk-in registration support

    Built for Developers

    Clean REST API, external API key authentication, webhook delivery logs, and comprehensive documentation.

    RESTful API

    Full REST API for event and attendee management with Sanctum session auth

    API Key Auth

    External API key authentication for server-to-server integrations

    Webhook Logs

    Full delivery history with HTTP response codes and timing for every trigger

    99.9% Uptime

    Enterprise-grade reliability with queue-based webhook dispatch via Laravel Horizon

    Ready to See It in Action?

    Join event organizers who've streamlined their workflow with EventoGate.

    No credit card required • Setup in under 5 minutes